The purpose of uCONFLY is to assist you in managing documents for your event.
An event contains one or more sessions, each of which has a number of templates that attendees can use to create documents. Requiring attendees’ documents to share a common set of templates ensures a consistent style and will make it easier for you to publish the outcomes of your event.
For example, you may create a template that is pre-formatted as a blog post. You would then be able to directly copy the content from user-created documents to publish on your institution’s website.
In order to create sessions, templates and documents you must first create an event. Events will appear on the front page of uCONFLY and be searchable using the search field in the navigation bar at the top of the page.
The properties that can be set when you create an event are:
The status of an event determines the way in which users are able to interact with it:
If you opted to require that attendee requests be approved by an organiser, you will need to do this via the attendee management page. This page is access by clicking the ‘Manage Attendees’ button on the event page.
On this page you may:
If you know in advance who will be attending your event, you may wish to pre-invite them to uCONFLY. Users who have been pre-invited will be added as attendees of the event immediately if they already have a uCONFLY account, or at the first time they log in if they do not.
To pre-invite users to your event:
Each event should have one or more sessions; these sessions are where you will create templates and event attendees will create documents.
Many of the properties that describe a session are the same as those that describe an event, so when you create a new session many of the properties will be copied from the event as default values. The properties that can be set for a session are:
Sessions have the same set of statuses as events, with similar behaviour:
Templates in uCONFLY are what allow attendees to create documents sharing a common format. Each template is a document stored in Google Docs that you may edit freely. When an attendee creates a document from a template, the template document is copied, defined template tags are filled in and the resulting document is uploaded to Google Docs. A session may not contain more than one template of the same type.
To manage the templates available within a given session, use the templates panel on the session page. To add a new template:
To edit to content of an existing template:
To remove an existing template:
Template tags are parts of a template that will be replaced when attendees use them to create documents.
There are a several tags which take metadata from uCONFLY and should always be present in a template:
{{document_name}}
{{short_identifier}}
{{creator}}
{{event_name}}
{{event_date}}
You may choose to add your own template tags using the same format {{tag_name}}
, in which case attendees will be asked to provide a replacement when they create a document.
Google Docs uses an HTML representation to store documents, with formatting mixed in, so if formatting is not consistent within a template tag it is possible that it will not be recognised. In order to help you identify these cases, on the template details page within uCONFLY you will see a list of the template tags detected within the template. Please ensure that this list matches the tags that you expect to see. In the case that a tag does not appear in this list, it is usually resolved by deleting and replacing the tag in the template.
As an event organiser you will be able to create your own documents and will have full control over documents created by attendees. This includes the ability to edit metadata, register and delete documents.
Please see the attendee documentation for details on managing documents.