Privacy Policy

The Software Sustainability Institute uCONFLY privacy policy outlines the way this website ( processes, stores and protect user data and information.

Information about you: how we use it and with whom we share it back to top

The information you provide will be used by the Software Sustainability Institute (a collaborative project between the University of Edinburgh, the University of Manchester, the University of Oxford and the University of Southampton) to:

The Institute uses Google Drive to store documents created within uCONFLY. We offer the option to use your Google account for authentication, though you may create an account within uCONFLY if you wish. The uCONFLY website is hosted on Amazon Lightsail.

The Institute, through its constituent University partners, remains responsible for the information and will ensure it is kept securely.

Legal basis: consent back to top

The Institute principally uses your information under the legal basis of consent.

When you enter your information in a form, we specify the purpose and future use of this information. By submitting information to a form, you consent for your details to be used according to the purposes stated within each form.

An example of this would be a request to be added to a mailing list (which will be used to send you newsletters and information). As this information is provided on the basis of consent, you are free to withdraw your consent for such use of your information at any time.

We also collect some personal information (like the address of your computer) through the use of website cookies.

Legal basis: contract back to top

The University of Edinburgh may process your information under the legal basis of contract, whereby the processing is necessary for a contract you have with us, or because you have asked us to take specific steps before entering into a contract.

Application forms typically fall into this category wherein you supply your information because you wish to access a particular service or enrol on a programme.

Retention of personal data back to top

Information supplied for an event registration is used to provide you with information about the specific event you signed up for. It is retained after the event has passed for statistical purposes and to allow you to view the event retrospectively. Other than when creating a document with Google Docs, the information you provide is not passed to any third parties.

Cookies back to top

The Software Sustainability Institute uses cookies on this website to handle authentication, to maintain your session across multiple visits and to display the content to you most effectively. If logging in using a Google account, Google will set several cookies during the log in process. If you wish to avoid cookies set by Google you may register an account within uCONFLY itself and log in without Google.

Privacy policy changes back to top

The Institute reserves the right to update its privacy policy periodically. We therefore encourage visitors to frequently check this page for any changes to the privacy policy. Your continued use of this site after any change in this privacy policy will constitute your acceptance of such changes.

If you have any questions, please contact Neil Chue Hong at

The Software Sustainability Institute’s Privacy Policy is also supported by the University of Edinburgh's wider privacy policies and guidelines. The following pages contain information about mandatory data sharing, transfer outside the European Economic Area (EEA) and information on how to contact the University's Data Protection Officer.

View the University of Edinburgh privacy statement